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The Forty-ninth Meeting of the Executive Committee decided:
(a) to take note of the Fund’s 2005 provisional accounts as contained in document UNEP/OzL.Pro/ExCom/49/41;
(b) to note that the 2005 final accounts of the Fund would be submitted to the Committee at the 50th Meeting taking into account adjustments for prior years;
(c) to note the actions taken by the Treasurer to reflect adjustments resulting from the reconciliation of the 2003 -2004 accounts exercise;
(d) to request the Treasurer to make the necessary adjustments in 2006 to transfer bank charges on transfers made by the Treasurer to the implementing agencies from the Secretariat budget to the administrative costs, or as directed by the Executive Committee;
(e) to take note of the Treasurer’s report on the audit of the Multilateral Fund accounts and the possibility that a separate audit of the financial statements of the Multilateral Fund might take place;
(f) to take note of the additional information provided on the outstanding contributions from countries with economies in transition and disputed contributions from countries not belonging to this category; and
(g) to note the explanations provided in respect of the submissions of the implementing agencies’ provisional accounts to the Executive Committee.
(UNEP/OzL.Pro/ExCom/49/43, Decision 49/35, para. 150).
(Supporting document: UNEP/OzL.Pro/ExCom/49/41).
The Fiftieth Meeting of the Executive Committee decided:
(a) to note the audited financial statement of the Fund as at 31 December 2005;
(b) that the attention of the Meeting of the Parties should be drawn to the need for all outstanding contributions to be paid; and
(c) to note the auditors’ statement on the need for reconciliation of the recorded figures as soon as the audited financial statements became available.
(UNEP/OzL.Pro/ExCom/50/62,Decision 50/43 para. 179).
(Supporting document: UNEP/OzL.Pro/ExCom/50/59).
The Fiftieth Meeting of the Executive Committee also decided:
(a) to request the Treasurer to present to the 51st Meeting of the Executive Committee an amended report on the reconciliation of the 2005 accounts containing additional information and explanations where required;
(b) to note:
(i) that UNIDO had written to confirm that it would comply with decision 48/38(b) by assigning miscellaneous charges of US $361,966 for the period up to December 2005 to either project or administrative costs; and that it proposed to absorb US $107,048 against UNIDO’s administrative costs and assign US $254,918 to project costs;
(ii) that any interest received on behalf of the Swedish bilateral contribution would be returned to the Fund; and
(iii) that the implementing agencies were unable to commit to project expenditures against promissory notes without assurance that the promissory notes were encashable upon demand and that that had already resulted in delays in implementation;
(c) to request the Treasurer to review the Executive Committee’s policy on promissory notes in recognition of financial requirements to reflect the emerging business circumstances of the Multilateral Fund;
(d) to urge the Treasurer to provide a schedule of encashment of promissory notes;
(e) to request UNIDO to present, in the balances report to the 51st Meeting of the Executive Committee, the list of projects to which the charges of US $254,918 were proposed to be recorded at that Meeting;
(f) to acknowledge the updated status of overruns reported by UNDP, noting that whilst progress had been made further explanations were still required; and
(g) to request the Treasurer to make the following adjustments to funds approved for implementing agencies by offsetting these amounts against current or future approvals: UNDP US $2,370; UNEP US $373,357; World Bank US $96,680 for 2004 and US $622,257 for 2005.
(UNEP/OzL.Pro/ExCom/50/62,Decision 50/44 para. 184).
(Supporting document: UNEP/OzL.Pro/ExCom/50/60 and Add.1).
The Fifty-first Meeting of the Executive Committee decided:
(a) to note with appreciation the new and more informative report of the Treasurer on the status of contributions and disbursements contained in Annex I to the present report, which provided additional information on promissory notes;
(b) to note with concern the 9.87 per cent ratio of payments to 2007 pledges at the first meeting of the year; and
(c) to again urge all Parties to pay their contributions to the Multilateral Fund in full as early as possible.
(UNEP/OzL.Pro/ExCom/51/46, Decision 51/2 para. 3).
(Supporting documents:UNEP/OzL.Pro/ExCom/51/4).
The Fifty-first Meeting of the Executive Committee also decided:
(a) to note:
(i) The reconciliation of 2005 accounts as presented in documents UNEP/OzL.Pro/ExCom/51/43 and Corr.1;
(ii) The updated status of overruns reported by UNDP contained within those documents, and that the additional explanations requested by decision 50/44(f) had been provided;
(iii) The following adjustments being made by the Treasurer: UNDP US $2,370, UNEP US $373,357, World Bank US $96,680 and US $622,257, as per normal practice of the World Bank; and
(b) to urge the Treasurer to provide information regarding UNEP support costs in time for the 52nd Meeting of the Executive Committee.
(UNEP/OzL.Pro/ExCom/51/46, Decision 51/37 para. 182).
(Supporting documents:UNEP/OzL.Pro/ExCom/51/43 and Corr.1).
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