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The Fifty-third Meeting of the Executive Committee decided:
(a) to note the reconciliation of 2006 accounts as presented in document UNEP/OzL.Pro/ExCom/53/65;
(b) to request UNEP to review the Inventory of Approved Projects figures versus progress reports and to make corrections according to the approvals recorded in the reports of the Executive Committee;
(c) to request UNEP to present to the 54th Meeting of the Executive Committee a report on its findings on reconciling the amount of US $105,494 and the actions it proposed to take to reconcile the data in its progress report with that in its final financial statement;
(d) to note the explanations of UNDP, UNIDO and the World Bank on the expenditures of the programme support costs in respect of approved projects, and to request UNEP to do the same at the 54th Meeting so as to enable a better understanding of expenditures incurred against the agency’s programme support costs;
(e) to request the Treasurer to report to the 54th Meeting on the methodology used by the implementing agencies when reporting on expenditures incurred against the programme support costs for approved projects;
(f) to request the World Bank to provide an explanation of the US $303 excess income in order to offset that amount against future transfers, if required; and
(g) to request the Treasurer and the agencies to make the adjustments required in the 2007 accounts as a result of the 2006 reconciliation exercise as reflected in Tables 1 and 2 of document UNEP/OzL.Pro/ExCom/53/65.
(UNEP/OzL.Pro/ExCom/53/67, Decision 53/42, para. 221).
(Supporting documents:UNEP/OzL.Pro/ExCom/53/65).
The Fifty-fourth Meeting of the Executive Committee decided:
(a) to take note of the report on the reconciliation of the 2006 accounts contained in document UNEP/OzL.Pro/ExCom/54/55;
(b) to agree to UNEP’s request to report on its findings with regard to the US $105,494 difference in expenditures recorded in its financial statement and its progress report, and the nature of the corrective action required, to the 55th Meeting;
(c) to note that further work would be undertaken in the administrative cost study to address the adequacy of the agency fees and core unit funding, as well as how programme support costs received for bilateral activities were recorded;
(d) to recommend that the consultant for the administrative cost study take into consideration document UNEP/OzL.Pro/ExCom/54/55;
(e) to note:
(i) that there was no standard methodology for reporting on programme costs in the financial statements of the implementing agencies;
(ii) that UNEP, UNDP and the World Bank had separate trust funds for their Montreal Protocol activities; and
(iii) that UNDP and the World Bank had separate accounts for core unit costs and for agency fees.
(UNEP/OzL.Pro/ExCom/54/59, Decision 54/41, para. 180).
(Supporting documents:UNEP/OzL.Pro/ExCom/54/55).
The Fifty-fifth Meeting of the Executive Committee decided:
(a) to note UNEP’s explanation on the cause of the difference of US $105,494 between the disbursements and obligations recorded in the progress report and UNEP’s 2006 financial statements;
(b) to note that corrective action would be taken to reduce UNEP’s 2006 expenditures by US $105,494 and bring them within the correct 2006 disbursement level as reflected in the progress report;
(c) to note that UNEP was taking corrective actions to adjust the same errors that were likely to have occurred in its 2007 accounts;
(d) to note that UNEP would put in place a system for ongoing projects to calculate and record support costs manually to eliminate the risk of incorrect generation of support costs in future; and
(e) to request UNEP to report to the 56th Meeting of the Executive Committee on progress made in implementing those actions as part of the 2007 reconciliation of accounts exercise.
(UNEP/OzL.Pro/ExCom/55/53, Decision 55/46, para. 222).
(Supporting documents:UNEP/OzL.Pro/ExCom/55/51).
The Fifty-sixth Meeting of the Executive Committee decided:
(b) to note that, in order to complete the 2006 reconciliation exercise, a further update from UNEP and the World Bank was required on:
(i) US $105,494 project support cost expenditures;
(ii) US $303 excess in the World Bank’s income to allow the Treasurer to offset that amount from future transfers.
(UNEP/OzL.Pro/ExCom/56/64, Decision 56/67 para 240 (b))
(Supporting document: UNEP/OzL.Pro/ExCom/56/60).
The Fifty-sixth Meeting of the Executive Committee decided:
(c) to note that the 2007 reconciliation of the accounts exercise was pending further explanation from the World Bank on the shortfall of US $2,686,741 in its income and US $45,161 surplus from UNEP in its income and to request UNEP and the World Bank to report on those two amounts to the 57th Meeting;
(d) to note that UNEP was still investigating an entry of US $93,622 in its 2007 final expenditures to explain the difference between the expenditures in its progress reports and in its provisional statement, and would report on those items at the 57th Meeting;
(e) to request UNDP to adjust its 2007 expenditures by US $6,445 in 2008;
(f) to request the Treasurer to record in 2008 the 2007 income of US $1,320,670 for UNDP, US $187,233 for UNEP, US $633,576 for UNIDO and US $1,838,022 for the World Bank in 2008; and
(g) to request the Treasurer to record the 2007 expenditures of US $299,485 for UNDP in 2008.
(UNEP/OzL.Pro/ExCom/56/64, Decision 56/67 para 240)
(Supporting document: UNEP/OzL.Pro/ExCom/56/60).
The Fifty-seventh Meeting of the Executive Committee decided:
(a) to take note of the document on reconciliation of the 2006 and 2007 accounts as contained in document UNEP/OzL.Pro/ExCom/57/65;
(b) to note that reconciliation of the 2006 and 2007 accounts had been completed for UNEP;
(c) to note the return of the US $45,161 surplus for UNEP and to request the Treasurer to offset this amount against future transfers to UNEP;
(d) to note the World Bank’s explanation on the shortfall of US $2,686,741 and to request the Treasurer to return US $1,176,270 to the World Bank;
(e) to note that follow-up actions on the 2006-2007 reconciliation of the accounts exercise had been completed for UNDP, UNEP and UNIDO; and
(f) that the 2006-2007 reconciliation of the accounts exercise is pending the following reports to be submitted to the 59th Meeting:
(i) a report from the World Bank, on the amount of US $303; and
(ii) a report from the Treasurer verifying that the amount of US $1,510,471 had been deducted twice from the transfers that had been made to the World Bank.
(UNEP/OzL.Pro/ExCom/57/69, Decision 57/38, para 196)
(Supporting document: UNEP/OzL.Pro/ExCom/57/65).
The Fifty-ninth Meeting of the Executive Committee decided:
(a) To note:
(i) The reconciliation of the accounts as presented in document UNEP/OzL.Pro/ExCom/59/56;
(ii) That the World Bank had adjusted its inventory of projects by US $303 and that the 2006 outstanding reconciling item of the US $303 from the World Bank on approved projects had been closed; and
(iii) That all agencies had completed their 2006 reconciliation at approval, income and expenditure levels;
(b) To note with appreciation the report provided by the World Bank on the outstanding 2007 reconciling item of US $1,510,471;
(c) To request the Treasurer to return the amount of US $1,510,471 to the World Bank based on:
(i) The double reporting and deduction by the Treasurer of US $870,549 of the promissory note gains;
(ii) The double reporting and deduction by the Treasurer of US $640,225 on the unrealized investment loss;
(iii) The return of US $303 from the Bank to the Fund.
(d) To note the following outstanding reconciling items in the 2008 reconciliation of the accounts exercise:
UNDP
(i) An additional amount of US $11 in UNDP’s records of approved projects to be aligned with the 2008 approved projects as per the Secretariat’s Inventory;
(ii) US $18,567 in expenditure reported by UNDP as a project-level error adjusted in the progress report but not adjusted in the 2008 accounts;
UNEP
(iii) A shortfall of US $176,401 against project GLO/SEV/50/TAS/276 in the approved amounts in the progress report, to be adjusted in accordance with UNEP’s balance report to the 59th Meeting;
(iv) A shortfall of US $1,905 in the 2008 expenditures in the accounts reported as expenditure in the 2009 accounts;
UNIDO
(v) A US $14 surplus in UNIDO’s income;
(vi) A US $208 shortfall in 2008 final expenditures; and
World Bank
(vii) The 2008 standing reconciling item of US $5,375,000 in the World Bank’s income related to the United States of America bilateral project in China on accelerated production phase-out (CPR/PRO/47/INV/439);
(e) To request the Treasurer to carry 2008 adjustments forward to 2009 by:
(i) Recording the amount of US $297,686 related to UNDP 2008 expenditure in 2009; and
(ii) Recording of the amount of US $504,841 related to UNDP’s 2008 interest income in 2009.
(UNEP/OzL.Pro/ExCom/59/59, Decision 59/50, para 269)
(Supporting document: UNEP/OzL.Pro/ExCom/59/56).
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