Format for project completion report (non-investment projects)

SECTION 1: PROJECT DATA

1.1	Country/Region/Global:
1.2	Project number: (as per inventory)
1.3	Project title:
1.4	Date of approval of the project.:
1.5	Type of Activity: ([ ] Country Programme, [ ] Institutional Strengthening, [ ] Training, [ ] Networking, [ ] Information exchange, [ ] Workshop).
1.6	Implementing agency:
1.7	Local executing agency/ Financial intermediary:
1.8	National co-ordinating agency:
1.9	Scheduled date of completion:
1.10	Actual date of completion:
1.11	Date of project completion report:
1.12	Completion report done by:
	(Implementing Agency/National Agency)

SECTION 2: EXECUTIVE SUMMARY

Item	Plan/approved	Actual	Comment
Achievement of project objective (use quantifiable indicators to the extent possible)
Budget and expenditure (US$)
Project implementation (in months)
Project duration
Start-up of project activities at country level as stated by Article 5 Party concerned
Grant agreement submitted to beneficiary
Grant agreement signature
Bids requested
Contracts awarded
Equipment delivered
Principle activity completed (e.g. workshop, training)
Submission of completion report

Overall Assessment of the Project: A brief description of no more than 200 words of the degree the project achieved its objective(s),the manner and the extent the outputs of the projects were being used, major problems encountered and lessons learnt.

SECTION 3: BUDGET AND EXPENDITURES

Information in this section pertain to status reports on project expenditures at the time of preparing the project completion report with the understanding that a full financial completion report will be prepared as a supplement once the accounts of the project are closed.

(A) INSTITUTIONAL STRENGTHENING

3.1 Summary

Item	Budget (plan)(US $)	Expenditure (to-date) (US $)	Difference/Comment (US $)
Capital costs
Operating cost
Contingency cost
Total

3.2 Budget and Expenditure on Capital Cost

Item*	Budget	Expenditure	Difference	Reason


Total

* List of equipment approved in the project document (additional equipment should be so indicated).

3.3 Budget and Expenditure on Operating Cost

Year	Item*	Approved				Expenditure
		Unit cost	No. of employees**	Total	Unit cost		No. of employees***	Total
	E.g. Salaries
	E.g.: Communications
	Total

* List of incremental operating cost items in the project document

** No. of employees on which the calculation of operating cost is based

*** No. of employees employed at the time of project completion

3.4 Budget and Expenditure on Contingency Cost

	Item(s)	Expenditure
Contingency
Funds
	Total
	Approved
	Difference

(B) TRAINING AND WORKSHOP

3.1 Budget and Expenditure

Item*	Budget	Expenditure	Difference	Reason

Total

* List all the cost items as approved in the project document

3.2 Budget and Expenditure on Contingency Cost

	Item(s)	Expenditure
Contingency
Funds
	Total
	Approved
	Difference

3.1 Budget and Expenditure

Item*	Approved	Expenditure	Difference	Reason

Total

* List all the cost items as approved in the project document

SECTION 4: IMPLEMENTATION EFFICIENCY

Item	Yes	No	Delay/comment
4.1 Project Schedule
Project duration
Start-up of project activities at country level as stated by Article 5 Party concerned
Grant agreement submitted to beneficiary
Grant agreement signature
Bids requested
Contracts awarded
Equipment delivered
Principle activity completed (e.g. workshop, training)
Submission of completion report
4.2 Equipment(where applicable)
Quantity as Planned
Quality as Specified
Delays
4.3 Training
Quantity as Planned
Quality as Specified
Delays

4.4 Please describe any major problems encountered in project implementation and what was the major cause of delay.

SECTION 5: OUTPUTS AND IMPACT

Outputs*	Achieved as planned		Impact assessment				Indicators**
	Yes	No	Highly satisfactory	Satisfactory	Unsatisfactory	Unacceptable
1
2.

List the outputs one by one as they are described in the project document.

** Indicators should be identified to validate the rating given to the impact assessment of the outputs. The indicators should be chosen to show the extent the outputs have been used by their end-users. For illustration two examples are given in the following table:

Type of Project

Outputs

Impact assessment

Indicators

Country programme formulation

A well designed country programme

Satisfactory

Frequency of use of the country programme as reference.

Accuracy of the data in the country programme.

Institutional strengthening

A well functioning ozone office

Satisfactory

Timely and accurate data reported to Ozone Secretariat.

Actions initiated to promote ODS phase-out.

SECTION 6: OVERALL ASSESSMENT OF PROJECT

Using three indicators, namely achievement of project impact cost and speed of completion (plan v. actual), please give an overall assessment of the project in the scale below.

[ ] Highly satisfactory, more than planned

[ ] Satisfactory, as planned

[ ] Satisfactory, though not as planned

[ ] Unsatisfactory, less than planned

[ ] Unacceptable

Comments from Government:

SECTION 7: LESSONS LEARNT

Please state any lessons that can be drawn from this project that will benefit future projects.

(UNEP/OzL.Pro/ExCom/24/47, Decision 24/9, para. 27).

(Supporting document: UNEP/OzL.Pro/ExCom/24/13).