The Twenty-fifth Meeting of the Executive Committee decided to request the Secretariat, in co-operation with the Implementing Agencies, to develop a procedure and criteria for cancellation of projects, bearing in mind the need to ensure that cancelled projects were not resubmitted within a period of time to be specified, and to consider this within the context of the business planning process.
(UNEP/OzL.Pro/ExCom/25/68, Decision 25/10, para. 32 (e)).
The Twenty-sixth Meeting of the Executive Committee decided to endorse two procedures for project cancellation:
(a) first, that projects can be cancelled through mutual agreement among the Implementing Agencies, the Government concerned and the beneficiary enterprise where applicable. Agencies should indicate their proposed cancellations to the Executive Committee through their annual progress reports and/or reports on projects with implementation delays, bearing in mind the definition of project implementation delays adopted at the Twenty-second Meeting (decision 22/61);
(b) second, that projects with implementation delays identified by the Executive Committee at its second meeting in each year could be considered for cancellation if the following two criteria were met:
(i) Criterion 1: If no progress is reported after a project has been classified in the latest progress report as having an implementation delay, the Secretariat on behalf of the Committee may, at the meeting following classification, issue a notice of possible cancellation of the project to the Implementing Agency concerned and the recipient country Government.
(ii) Criterion 2: If no progress is reported to two consecutive meetings of the Executive Committee for a project classified as having an implementation delay, the Committee may, taking into account the response to the notice of possible cancellation, decide on cancellation of the project on a case-by-case basis.
(UNEP/OzL.Pro/ExCom/26/70, Decision 26/2, para. 15).
The Executive Committee decided to request the Sub-Committee on Monitoring, Evaluation and Finance to discuss how to deal with all the consequences of project cancellation at its next meeting and to report back to the Executive Committee.
(UNEP/OzL.Pro/ExCom/27/48, Decision 27/9, para. 29).
The Thirty-second Meeting of the Executive Committee decided:
(a) to note, with appreciation, the cancellation report of the Government of Australia and decide that project cancellation reports should be submitted for all projects that had incurred disbursements;
(h) to agree that projects that have experienced some progress and are recommended for continued monitoring should include:
(i) those institutional strengthening projects which have not moved from one milestone to another, the delay in which has not been clearly removed, or which have additional implementation delays;
(ii) those other projects approved within the last three years which have not moved from one milestone to another, the delay in which has not been clearly removed, or which have additional implementation delays, and which, despite additional actions taken by the agency, government or beneficiary, still experience implementation delays;
(i) to agree that projects which should be considered for cancellation in accordance with the Executive Committee’s project cancellation guidelines (Decision 26/2) should include:
(i) projects which have made no progress;
(ii) projects approved more than three years previously which have not moved from one milestone to another, the delay in which has not been clearly removed, or which have additional implementation delays, and which, despite additional actions taken by the agency, government or beneficiary, still experience implementation delays.
(UNEP/OzL.Pro/ExCom/32/44, Decision 32/4, para. 15(a, h, i)).
The Thirty-third Meeting of the Executive Committee decided:
(a) to confirm that the Secretariat's interpretation of progress reflected the understanding of the Executive Committee;
(c) that, as of the Thirty-third Meeting, projects which had been approved more than three years previously and had been classified as experiencing implementation delays should remain on the list of projects for continued monitoring.
(UNEP/OzL.Pro/ExCom/33/32, Decision 33/10, para. 27(a, c)).
The Thirty-fifth Meeting of the Executive Committee decided:
(b) that the Secretariat and Implementing Agencies should take necessary actions according to the Secretariat’s assessment of status, i.e., progress and some progress, and should report and notify governments as required;
(c) to note that the Secretariat would be conducting a comprehensive review of the status of projects with implementation delays and to authorise the Secretariat to modify its classifications of progress and some progress based on the results of the assessment, and to report on this to the 36th Meeting of the Executive Committee;
(l) in order to ensure project implementation did not proceed until the preconditions necessary for sustainability were in place, to urge all Implementing Agencies to re-assess planned completion dates in the context of their annual progress report to the 37th Meeting of the Executive Committee.
(UNEP/OzL.Pro/ExCom/35/67, Decision 35/13, para. 41 (b, c, l)).
The Thirty-sixth Meeting of the Executive Committee decided:
(b) to remove institutional strengthening, halon banking, customs training, recovery and recycling, and demonstration projects from the list of projects with implementation delays, but to continue to monitor them, as appropriate;
(c) to note that the Secretariat and the Implementing Agencies would take actions according to the assessment of status, i.e., progress, some progress, or no progress, as mandated in Decision 34/13.
(UNEP/OzL.Pro/ExCom/36/36, Decision 36/14, para. 48 (b, c)).
The Thirty-seventh Meeting of the Executive Committee decided:
(h) to request the Secretariat to prepare a working paper on how to deal with project cancellations in an overall, strategic manner in light of country compliance rather than on a case-by-case basis;
(i) to note that actual ODS phase-out from cancelled projects should be recorded, and request the Secretariat to provide options on how that could be achieved.
(UNEP/OzL.Pro/ExCom/37/71, Decision 37/8, para. 34 (h), (i)).
The Thirty-eighth Meeting of the Executive Committee decided to note that the Secretariat and Implementing Agencies would take established actions according to the Secretariat’s assessment of status, i.e., progress, some progress, or no progress, and report and notify governments as required.
(UNEP/OzL.Pro/ExCom/38/70/Rev.1, Decision 38/6, para. 37(a iii)).