Non-Article 5 Parties shall submit to the Secretariat, as early as possible, the documentation for assessment of their bilateral or regional contributions. The documentation shall identify beneficiary countries and the proposed activities to be implemented, with timetables and estimated budgets. It shall also indicate whether an agreement has been reached with a beneficiary country and the relationship with the country programme of the beneficiary country.
(UNEP/OzL.Pro/ExCom/5/16 Annex IV, para. 5, 6).
The Twelfth Meeting of the Executive Committee agreed that any future bilateral contribution projects that exceeded US $500,000 should follow the same procedures as applied to projects submitted by the Implementing Agencies.
(UNEP/OzL.Pro/ExCom/12/37, para. 35).
The Fund Secretariat shall prepare an assessment of all proposals for bilateral or regional assistance against project eligibility criteria set out by the Executive Committee, and shall report this assessment to the Committee. The Committee shall assess these proposals in light of the recommendations provided by the Secretariat.
(UNEP/OzL.Pro/ExCom/5/16 Annex IV, para. 8, 9).
In some particular cases, in order to avoid delays in starting bilateral assistance projects, the Fund Secretariat pending the forthcoming meeting of the Executive Committee, may consult with the Chairman and Vice-Chairman, and shall transmit the result of such consultations to the other members of the Committee for their information. Should any member notify objection to the proposed activities by telex, fax or mail within two weeks of receiving the document, the proposal would be considered at the next Executive Committee meeting. If no member objected to the document within that time period, the Secretariat could advise the non-Article 5 Party whether or not the proposal satisfied the criteria stated above and therefore qualified as eligible.
(UNEP/OzL.Pro/ExCom/5/16 Annex IV, para. 10).
(UNEP/OzL.Pro/ExCom/14/15, para. 45).
A progress report on bilateral or regional activities, including financial reporting, should be submitted by the donor country to the Secretariat semi-annually.
(UNEP/OzL.Pro/ExCom/5/16 Annex IV, para. 11).