All projects must be submitted to the Secretariat at least six weeks prior to the date of the Executive Committee meeting at which they are to be considered. This is to enable the Secretariat to comply with the requirement that documentation should be sent to members of the Committee one month in advance of the meeting.
(UNEP/OzL.Pro/ExCom/7/30 Annex III, para. 3).
(UNEP/OzL.Pro/ExCom/8/29 Annex III, para. 3.6).
The Sixteenth Meeting of the Executive Committee noted that projects could be sent to the Secretariat as soon as they were ready, enabling the process to start earlier. Lengthening the six-week deadline, perhaps to eight or nine weeks, was not considered feasible given the present average frequency of one Executive Committee meeting every sixteen weeks.
(UNEP/OzL.Pro/ExCom/16/20, para. 71b, and Annex II).
(Supporting document: UNEP/OzL.Pro/ExCom/16/13).
However, the Seventeenth Meeting of the Executive Committee decided that, in order to facilitate early distribution of materials and reasoned consideration of related issues and projects, documentation would have to be submitted to the Secretariat eight weeks prior to each Executive Committee meeting, rather than six weeks before as is the current requirement.
(UNEP/OzL.Pro/ExCom/17/60, Decision 17/18 para. 27c).