The Sixteenth Meeting of the Executive Committee
decided to implement the following procedural modifications to assist policy
communications:
- at
the end of a sub-committee summary, include a short section aimed at
identifying policy issues which surfaced, and the
operational implications if there is a need for elaboration. It is felt
that generally, the identified policy issue and decision
will normally be clear. In most cases, however, the communications
process could still be facilitated by an explanation or a statement
describing the operational implications.
·
once a policy
issue from the Sub-Committee has been addressed and approved by the Executive
Committee, then the operational implications (if any) identified in the
sub-committee report should also be reflected in the final report. After the
meeting, as an ongoing activity, when a need or an issue arises relating to the
new policy, and an agency needs clarification, then the agency should work with
the Secretariat to clarify.
- after
each meeting, the Policies, Procedures, Guidelines and Criteria of the
Multilateral Fund would be updated and provided to
the agencies, which would then transmit this to the field offices and project managers in the field. When the Guidelines are
updated, an addendum should be placed at the front of
the Guidelines document which simply highlights the recently adopted
changes. If the existing "paper deployment system" were to be retained, then an issuance of a complete
document should be considered after each meeting of the Parties, with only
updates issued after each Executive Committee meeting. This would save
paper and mailing expense. A less costly and more rapid deployment could
be accomplished, however, by providing the complete guidelines
to the Agencies on computer disk. The Agencies can deploy in correct
format through their E-mail systems to the field offices. UNDP
has volunteered the use of their field offices, who could print and then
copy the guideline book for the respective local Government
Agency. Inclusion in OzonAction Information
Clearinghouse would also assure improved coverage of the communications.
UNEP's Regional Networks may be another forum for discussion
and clarification.
- the
agencies and Secretariat should work together to develop a process that
allows the key agreements reached verbally to be documented and shared
more widely.
(UNEP/OzL.Pro/ExCom/16/20,
para. 71c and Annex III).
(Supporting document: UNEP/OzL.Pro/ExCom/16/19).
The
Implementing Agencies will develop for the Executive Committee's consideration
a paper giving examples of where clarification of decisions
and their implications would have been useful, and the format that could have
been used in that case. The paper would take into account that
the intent would be to inform better those affected by such decisions, namely
the Executive Committee members, the Implementing Agencies,
Parties to the Montreal Protocol and enterprises in
Parties operating under Article 5.
(UNEP/OzL.Pro/ExCom/16/20,
para. 71b, and Annex II).
(Supporting document: UNEP/OzL.Pro/ExCom/16/13).
The
Sixteenth Meeting of the Executive Committee considered that it could be useful
to have consultations between the Secretariat and Implementing Agencies in the
calmer weeks immediately following a meeting. In particular, the results of the
project approval process should be examined and noted for relevance to future
projects.
(UNEP/OzL.Pro/ExCom/16/20,
para. 71b, and Annex II).
(Supporting document: UNEP/OzL.Pro/ExCom/16/13).