The Twenty-fifth Meeting of the Executive Committee decided to request the Secretariat, in co-operation with the Implementing Agencies, to develop a procedure and criteria for cancellation of projects, bearing in mind the need to ensure that cancelled projects were not resubmitted within a period of time to be specified, and to consider this within the context of the business planning process.
(UNEP/OzL.Pro/ExCom/25/68, Decision 25/10, para. 32 (e)).
The Twenty-sixth Meeting of the Executive Committee decided to endorse two procedures for project cancellation:
(a) first, that projects can be cancelled through mutual agreement among the Implementing Agencies, the Government concerned and the beneficiary enterprise where applicable. Agencies should indicate their proposed cancellations to the Executive Committee through their annual progress reports and/or reports on projects with implementation delays, bearing in mind the definition of project implementation delays adopted at the Twenty-second Meeting (decision 22/61);
(b) second, that projects with implementation delays identified by the Executive Committee at its second meeting in each year could be considered for cancellation if the following two criteria were met:
(i) Criterion 1: If no progress is reported after a project has been classified in the latest progress report as having an implementation delay, the Secretariat on behalf of the Committee may, at the meeting following classification, issue a notice of possible cancellation of the project to the Implementing Agency concerned and the recipient country Government.
(ii) Criterion 2: If no progress is reported to two consecutive meetings of the Executive Committee for a project classified as having an implementation delay, the Committee may, taking into account the response to the notice of possible cancellation, decide on cancellation of the project on a case-by-case basis.
(UNEP/OzL.Pro/ExCom/26/70, Decision 26/2, para. 15).
The Executive Committee decided to request the Sub-Committee on Monitoring, Evaluation and Finance to discuss how to deal with all the consequences of project cancellation at its next meeting and to report back to the Executive Committee.
(UNEP/OzL.Pro/ExCom/27/48, Decision 27/9, para. 29).