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The
Eighteenth Meeting of the Executive Committee decided:
(a) that the deadline for any new written
information to be submitted to the Executive Committee should be two weeks
before the date of the meeting;
(b) that the summary of projects should contain:
(i) a
synopsis of agreed projects which should come before the two weeks deadline if
possible;
(ii) for
projects to be considered individually, a description of the outstanding issues
related to implementation of existing policies and guidelines; and
(iii) for
projects that raised policy issues, where there were no guidelines or
inadequate guidelines, a summary presenting joint solutions whenever possible
or adequate representation of the issues for consideration by the Sub-Committee
on Project Review;
(c) that discussions to resolve any outstanding
issues already identified could continue until the meeting of the Sub-Committee
on Project Review and their outcome would be presented orally to the meeting.
The number of projects to be resolved at this late stage would be kept to the
minimum for reasons of financial planning;
(d) that only under exceptional circumstances
could significant new issues be raised less than one week before the two-week
deadline;
(e) that the justification for proposed amendments
to projects should be explained and disseminated so that all Implementing
Agencies could be made aware of the criteria being applied to evaluate
projects;
(f) that, to the extent possible, documentation
should be disseminated in the form of diskettes; and
(g) that policy papers prepared by the Secretariat
needed to be treated with the same urgency as project documents and their early
transmission to the members of the Executive Committee is encouraged.
(UNEP/OzL.Pro/ExCom/18/75,
Decision 18/3 para. 15).
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