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The
Twenty-sixth Meeting of the Executive Committee took note of the consolidated
progress report while recognizing that it was an initial report, to be updated,
in a periodic report series and decided that, in the preparation of subsequent
consolidated reports, the new Senior Evaluation Officer should ensure better
consultation with the parties concerned, with a view to resolving any issues
outstanding from the review of the project completion reports.
(UNEP/OzL.Pro/ExCom/26/70,
Decision 26/11, para. 27).
The
Twenty-ninth Meeting of the Executive Committee decided:
(a) to take note of the schedules prepared by the
Implementing Agencies to deal with the backlog of project completion reports,
as contained in Annex XI.7 to the present report;
(b) to request the Secretariat to prepare, for the
third Meeting of the Executive Committee in the year 2000, a report on the
Implementing Agencies’ compliance with the schedules for submission of project
completion reports and on the practicalities and the legal aspects of
withholding a part of the administrative costs for a project until such time as
the project completion report, including the final financial data, has been
submitted;
(c) to note that, where a project was approved
before 1995, the project completion report should include only the basic
information required, tied to the original project proposal. For projects
approved after 1995, an effort should be made to improve the quality of
information contained in the project completion reports;
(d) that, where a project completion report has
been submitted to a national ozone unit or Government for comments and no
response has been received after a period of one month, the Implementing Agency
should submit the project completion report to the Secretariat, with the clear
notation that it has not been approved by the national ozone unit or the
Government concerned. The Implementing Agency should also inform the relevant
Government that the project completion report has been submitted to the
Secretariat and should invite the Government to comment on the project
completion report, as appropriate;
(e) that information covering the ongoing UNEP
activities should be included within the framework of the annual progress
report;
(f) to request the Senior Monitoring and
Evaluation Officer to organize a workshop, bringing together the Implementing
Agencies and the Secretariat, to discuss and finalize elements to be included
in a revised project completion report format, including the issue of improving
the quality of information contained therein. With regard to institutional
strengthening projects, the workshop would examine the question of merging the
project completion report and terminal report into a new template to be used
for project extension. At this workshop, reporting related to country
programmes will also be discussed, taking into account the need for information
on the past country programmes in the context of preparing updated country programmes.
A report on the outcome of the workshop should be submitted to the Executive
Committee at its Thirtieth Meeting;
(g) to note that, for institutional strengthening
projects, project completion reports should still be submitted to the Senior
Monitoring and Evaluation Officer only in cases where there were no requests
for extension;
(h) that information required on the completion of
country programmes should be included within the framework of the agencies’
annual progress reports;
(i) to note that no project completion reports
were requested for project preparation projects. Instead, the Senior Monitoring
and Evaluation Officer will send a questionnaire to the Implementing Agencies
to obtain information on project preparation for projects included in the
sample of projects to be evaluated.
(UNEP/OzL.Pro/ExCom/29/65,
Decision 29/3, para. 21).
The
Thirty-second Meeting of the Executive Committee decided:
(b) to endorse the new overall assessment scheme
(Annex XI.8) contained in section 2 of the Project Completion Report format,
which will be used from 1 January 2001 onwards;
(c) to take note of the schedule for submission of
outstanding Project Completion Reports in 2001 (Annex XI.9);
(d) authorize Implementing Agencies to withhold
part of funding until such time as proof of equipment destruction has been
provided according to the guidelines being finalized by the Secretariat in
consultation with the Implementing Agencies and the company has also submitted
to the Implementing Agency the necessary data to prepare a project completion
report of good quality.
(UNEP/OzL.Pro/ExCom/32/44, Decision
32/18, para. 29
(b-d)).
(Supporting document: UNEP/OzL.Pro/ExCom/32/19, Corr.1 and
Add.1).
The
Thirty-fifth Meeting of the Executive Committee decided:
(a) to take note of the report on the
implementation of the monitoring and evaluation work programme for the year
2001 and the schedule for submission of project completion reports due in 2002
contained in document UNEP/OzL.Pro/ExCom/35/11;
(b) with a view to improving the quality of
project completion reports:
(i) to
request the Implementing Agencies to report to the 38th Meeting of
the Executive Committee on measures taken to improve submission of data for
project completion reports from beneficiary companies, in particular on
experiences with withholding part of project funds until such data had been
delivered and proof of equipment destruction had been provided in accordance
with Decision 32/18;
(ii) also
to request the Implementing Agencies to specify in the project documents the
list of equipment to be destroyed and the modalities for such destruction,
including the certification, as well as the data required for the project
completion reports;
(iii) further
to request the Implementing Agencies to ensure consistency of data reported in
the project completion reports and the annual progress reports.
(UNEP/OzL.Pro/ExCom/35/67,
Decision 35/8, para. 34).
(Supporting document: UNEP/OzL.Pro/ExCom/35/11).
The Thirty-eighth Meeting of the
Executive Committee decided:
(a) to
take note of the consolidated project completion report
(UNEP/OzL.Pro/ExCom/38/7 and Add.1), including the schedule for submission of
project completion reports (PCRs) due in 2003;
(b) to
request the Implementing Agencies, in co-operation with the Multilateral Fund
Secretariat, to establish by the end of March 2003 full consistency of data
reported in the PCRs, the Inventory of Approved Projects, and the Annual
Progress Reports;
(c) also
to request the Implementing Agencies to provide final financial figures on
actual expenditures of financially completed projects for projects that were to
be evaluated, as required by the Senior Monitoring and Evaluation Officer,
instead of updating all PCRs;
(d) to encourage the
Implementing Agencies to provide in future project completion reports insight
into the project history, the problems encountered and resolved, and the
lessons learned in the process leading to a substantive analysis of projects.
(UNEP/OzL.Pro/ExCom/38/70/Rev.1, Decision 38/4, para. 35).
The
Forty-first Meeting of the Executive Committee decided:
(a) to take note of the 2003 consolidated project
completion report, as contained in document UNEP/OzL.Pro/ExCom/41/8 and Add.1,
including the schedule for submission of project completion reports due;
(b) to request the World Bank, in cooperation with
the Fund Secretariat, to establish full consistency of data reported in the
project completion reports, in the inventory and in the annual progress reports
by the end of January 2004;
(c) also to request UNDP and the World Bank to
provide the information still missing in a number of project completion reports
by the end of January 2004;
(d) to urge Implementing Agencies to continue to
improve their descriptive assessments of completed projects in project completion
reports, while at the same time ensuring that each assessment contained useful
information specific to the project that was the subject of the report; and
(e) to request the Senior Monitoring and
Evaluation Officer to provide the Executive Committee with information compiled
on the lessons learned from project completion reports.
(UNEP/OzL.Pro/ExCom/41/87,
Decision 41/6, para. 37).
(Supporting document: UNEP/OzL.Pro/ExCom/41/8 and Add.1).
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